Michigan State University IT Services Support website

Changing or restricting your directory information: Faculty/Staff/Retirees - TB2724

This item provides information on these topics:

Overview

MSU publishes contact information online (name, address, phone number, and e-mail address) for people and groups affiliated with MSU who are assigned an MSU NetID.

Personal contact and business contact information are both published by default.

The main online directory is the People Search from the MSU home page which includes current students, faculty, and staff. A search result lists name, campus and home phone number, campus and home mailing address, email address, and student major and class level or faculty/staff department and job title information, unless this information is restricted. While business contact information cannot be restricted under normal circumstances, personal information may be restricted as preferred.

This document provides instructions to faculty, staff and retirees on updating and/or restricting the display of all or part of their directory information.

Updating Your Directory Information

A faculty/staff/retiree with an activated MSU NetID can change their home address directory information through the EBS self-service portal. Home information can be restricted from publication via the portal as well.

Updates or changes to an employee's business/administrative address are done by the department's EBS Unit Administrator (Business Department) via the EBS Portal.

Legal names can be changed only by the MSU Human Resources Records department.

Name, business address, phone, and e-mail information normally may not be restricted from publication. Such updates and changes should be submitted by the employee's supervisor or an appropriate department administrator. Refer to www.hr.msu.edu/documents/supportstaffpolproc/changeaddr.htm for more information.

Changes to the Faculty/Staff/Retiree directory information will be reflected the business day after the updates.

Faculty or staff members who wish to have a professional or known-as name displayed in the online (including NetID info) or printed directories can set that themselves through the EBS self-service portal.

Restricting Your Directory Listing

Normally, directory listings are published for each member of the faculty and staff. Home address and phone information may be restricted from publication by the employee through Employee Self Service portal at ebs.msu.edu.

Some departments may choose to suppress listings in the departmental section of the faculty/staff directory for certain employees. Requests for restriction are currently handled by the MSU Human Resources Records department and should be submitted by the employee's supervisor or an appropriate department administrator. Refer to www.hr.msu.edu/documents/supportstaffpolproc/changeaddr.htm for more information.

Updates to directory information are reflected the business day after an update is made to the record.

Removing your www.msu.edu Personal Website URL from the Directory

Your directory search results include your personal AFS-based website URL (ie: msu.edu/~YOURMSUNETID) when a valid index.htm file exists in your AFS web folder.

To delete the listing:

  1. Log in to into netfiles at https://netfiles.msu.edu/
  2. Navigate to your web folder.
  3. Rename or delete the index.html file as preferred.

Keywords for this Document

restrict directory remove change suppress restricting listing people search, Changing or restricting your directory information , faculty staff retiree

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Date Last Modified: 7/10/2012 11:05:34 AM

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