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Changing or restricting your directory information: Faculty/Staff/Retirees - TB2724

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MSU publishes contact information online (name, address, phone number, and e-mail address) for people and groups affiliated with MSU who are assigned an MSU NetID.

Personal contact and business contact information are both public by default.

The main online directory is the People Search from the MSU home page which includes current students, faculty, and staff. A search result lists name, campus and home phone number, campus and home mailing address, email address, and student major and class level or faculty/staff department and job title information, unless this information is restricted. While business contact information cannot be restricted under normal circumstances, personal information may be restricted as preferred.

This document provides instructions to faculty, staff and retirees on updating and/or restricting the display of all or part of their directory information.

Updating Your Directory Information

A faculty/staff/retiree with an activated MSU NetID can change their home address directory information through the EBS self-service portal. See the EBS ESS Address Changes instructions for more information.

Legal names can be changed only by the MSU Human Resources Records department.

Faculty or staff members who wish to have a professional or AKA name displayed in the online (including NetID info) or printed directories can set that information through the EBS self-service portal. See the EBS ESS Professional Name Changes instructions for more information.

Updates or changes to an employee's business/administrative address are done by the department's EBS Unit Administrator (Business Department) via the EBS Portal. See Updating an Employee's Business Address and Phone Number Information for more information.

Changes to the Faculty/Staff/Retiree directory information will be reflected the business day after the updates.

Restricting Your Directory Listing

Normally, directory listings are published for each member of the faculty and staff, including name, business address, phone, and e-mail information. Business listings normally may not be restricted from publication. Updates and changes to business listings should be submitted by the employee's supervisor or an appropriate department administrator. Refer to www.hr.msu.edu/documents/supportstaffpolproc/changeaddr.htm for more information.

Some departments may choose to suppress listings in the departmental section of the faculty/staff directory for certain employees. Requests for restriction are currently handled by the MSU Human Resources Records department and should be submitted by the employee's supervisor or an appropriate department administrator. Refer to www.hr.msu.edu/documents/supportstaffpolproc/changeaddr.htm for more information.

An employee can restrict home address and phone information through Employee Self Service portal at ebs.msu.edu. See the EBS ESS Personal Information Overview instructions for more information.

Updates to directory information are reflected the business day after an update is made to the record.

Changing displayed E-mail address to departmental address

Employees who wish to change the displayed E-mail address from their @msu.edu address to a departmental E-mail can make the change using the EBS portal.

When logged on to ebs.msu.edu click on Personal Information and then Additional Communication Details. Click on Add new in the bottom left, and then for type choose "Other Business E-mail". Enter the preferred address in "LongID/Number" field.

Refer to the following Human Resources article, specifically page 7, for additional details and images: http://www.hr.msu.edu/ebs/employee_self_service/docs/ESSPersonalInfo.pdf

Removing your www.msu.edu Personal Website URL from the Directory

Your directory search results include your personal AFS-based website URL (ie: msu.edu/~YOURMSUNETID) when a valid index.htm file exists in your AFS web folder.

To delete the listing:

  1. Log in to into netfiles at https://netfiles.msu.edu/
  2. Navigate to your web folder.
  3. Rename or delete the index.html file as preferred.

Keywords for this Document

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Date Last Modified: 5/9/2016 9:30:16 AM

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